Making sure everyone is on the same page for a field trip can be tough. That's why we've put together these templates for field trip reminders. Unlike other sources, such as reminder resources on teachers pay teachers, these are absolutely free. The templates are an easy way to keep parents, students and chaperones informed and prepared. Use these editable templates to plan and guarantee a smooth and successful field trip!
Free Templates
This is helpful to send just before the field trip. Usually, schools send the message 2 to 3 days before the big day to remind parents. Below, we've included editable documents that in are both English and Spanish. Simply download, add your details and send out to parents.
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This general field trip reminder is a great way to remind parents about an upcoming field trip. You can send this template about a week before the trip to make sure everyone has ample time to prepare. It's perfect for including general info like the following:
Click below to access and customize the template!
Use this field trip payment reminder letter when you need to remind parents about outstanding field trip payments. It's important to address this early to ensure all students can participate more easily in the field trip. The timing for sending the reminder can be summarized as follows:
| Timing | Description |
|---|---|
| Early Reminder | A few weeks after the initial announcement. |
| Final Reminder | A week before the payment deadline. |
Download this Microsoft Word doc containing the templates!
Send this reminder letter from your computer 2–3 days before the field trip to chaperones. This reminder should include important information to ensure chaperones are well prepared and understand their responsibilities. This is a great way to ensure the safety and success of the field trip.
Download the Word document Template!
Use social media posts as a great way to remind parents and students of important field trip details.
🌟 Field Trip Alert! 🌟
Our [Grade/Class Name] students are heading to [Destination Name] on [Date], and we’re so excited for the adventure ahead!
📍 Where: [Location]
📅 When: [Date + Time if needed]
🧾 What to bring: [Lunch? Water bottle? Comfy shoes?]
✏️ Permission Slips Due: [Deadline]
Stay tuned for updates and highlights from the day—we can't wait to share the fun!
#FieldTripFun #LearningOnTheGo #SchoolAdventures #[SchoolName]
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We included two samples below, along with a few details of everything you need to consider when sending out these letters.
Access the free template complete with district permission slip!
Don't start from scratch. Check out the template below. Also, we added just a few notes to consider when sending these.
Preparing for a school field trip, from parent communication to making sure students bring everything that's needed, can be a real bear. That’s why we created a FREE Field Trip Kit complete with customizable templates and insightful guides. It includes:
No more paper piles in your class. No more confusion. Just a smooth, systemized process from start to finish. We're sure you'll like that better.
You don't need a PowerPoint presentation to make field trip planning easier. Schools just need access to online tools that streamline everything from registration to payment. With RevTrak’s school registration solution, schools can automate the entire process, collect and store student information, permission slips and fees, all in one secure, digital platform.
Parents won’t forget forms or checks, since everything is stored in a folder and submitted online. This product is compatible with existing systems, such as Powerschool and Skyward, and is a must-have for any classroom looking to simplify trip logistics while keeping data organized and accessible.
Email is ideal for longer messages or permission slips. For quick reminders, text messages, app notifications or printed handouts work well.
No. The initial field trip letter should feature the permission slip. Reminder messages are just follow-ups and don’t need a signature unless something has changed.
Send a payment or participation reminder 3–5 days before the deadline. However, watch your tone; you don't want to get the "rude" label. A friendly tone and offering multiple ways to respond (email, phone, note) can help.