Making sure everyone is on the same page for a field trip can be tough. That's why we've put together these templates for field trip reminders. Unlike other sources, such as reminder resources on teachers pay teachers, these are absolutely free. The templates are an easy way to keep parents, students and chaperones informed and prepared. Use these editable templates to plan and guarantee a smooth and successful field trip!
Free Templates
- Reminder Slip
- General Reminder Letter
- Payment Letter
- Chaperone Letter
- Social Media Posts
- Field trip notice to parents
- Field trip cancellation letter to parents
- FREE Field Trip Kit
Field Trip Reminder Slip
This is helpful to send just before the field trip. Usually, schools send the message 2 to 3 days before the big day to remind parents. Below, we've included editable documents that in are both English and Spanish. Simply download, add your details and send out to parents.
Free Template
Get the printable MS Word doc now!
General Field Trip Reminder Letter to Parents
This general field trip reminder is a great way to remind parents about an upcoming field trip. You can send this template about a week before the trip to make sure everyone has ample time to prepare. It's perfect for including general info like the following:
- Event details
- Dates
- Packing items
- Permission slips
Free Template
Click below to access and customize the template!
Field Trip Payment Reminder Letter
Use this field trip payment reminder letter when you need to remind parents about outstanding field trip payments. It's important to address this early to ensure all students can participate more easily in the field trip. The timing for sending the reminder can be summarized as follows:
| Timing | Description |
|---|---|
| Early Reminder | A few weeks after the initial announcement. |
| Final Reminder | A week before the payment deadline. |
Free Templates
Download this Microsoft Word doc containing the templates!
Chaperone Reminder Letter
Send this reminder letter from your computer 2–3 days before the field trip to chaperones. This reminder should include important information to ensure chaperones are well prepared and understand their responsibilities. This is a great way to ensure the safety and success of the field trip.
Free Templates
Download the Word document Template!
Social Media Post Reminder Template
Use social media posts as a great way to remind parents and students of important field trip details.
- Post a week before the field trip with general info.
- Post a few days before as a final reminder to pack lunches and other need-to-bring items.
- Share photos from the field trip afterward to showcase the fun.
Free Template
🌟 Field Trip Alert! 🌟
Our [Grade/Class Name] students are heading to [Destination Name] on [Date], and we’re so excited for the adventure ahead!
📍 Where: [Location]
📅 When: [Date + Time if needed]
🧾 What to bring: [Lunch? Water bottle? Comfy shoes?]
✏️ Permission Slips Due: [Deadline]
Stay tuned for updates and highlights from the day—we can't wait to share the fun!
#FieldTripFun #LearningOnTheGo #SchoolAdventures #[SchoolName]
Access the accompanying image!
Initial Field Trip Letter Template
We included two samples below, along with a few details of everything you need to consider when sending out these letters.
- Send the field trip reminder at least one week prior.
- Include a field trip permission slip notice for parents to sign.
- Remind parents what students need to bring, such as lunch and a water bottle.
- Use our customizable template for easy communication.
- Provide details on transportation, including bus arrangements.
Free Template
Access the free template complete with district permission slip!
Field Trip Cancellation Letter to Parents
Don't start from scratch. Check out the template below. Also, we added just a few notes to consider when sending these.
- Send field trip reminder letters at least one week in advance.
- Include a permission slip for parents to sign and return.
- Provide details like trip destination, date and lunch requirements.
- Use a customizable template for easy communication.
- Remind parents to bring the necessary items for their child.
Free Template
Free Field Trip Kit
Preparing for a school field trip, from parent communication to making sure students bring everything that's needed, can be a real bear. That’s why we created a FREE Field Trip Kit complete with customizable templates and insightful guides. It includes:
- Proven editable field trip letter templates to instantly inform and engage parents
- A field trip permission slip template—ready to send
- Organized checklists to ensure nothing falls through the cracks
- A professional registration form template
- A free reflection worksheet for students
- A video on four innovative ways to fund your next field trip
- A quickstart guide to field trip registration software
- All our field trip reminder resources are available for you to browse
- And more!
No more paper piles in your class. No more confusion. Just a smooth, systemized process from start to finish. We're sure you'll like that better.
Streamline the Registration Process for Field Trips
You don't need a PowerPoint presentation to make field trip planning easier. Schools just need access to online tools that streamline everything from registration to payment. With RevTrak’s school registration solution, schools can automate the entire process, collect and store student information, permission slips and fees, all in one secure, digital platform.
Parents won’t forget forms or checks, since everything is stored in a folder and submitted online. This product is compatible with existing systems, such as Powerschool and Skyward, and is a must-have for any classroom looking to simplify trip logistics while keeping data organized and accessible.
FAQs
What’s the best way to send field trip reminders?
Email is ideal for longer messages or permission slips. For quick reminders, text messages, app notifications or printed handouts work well.
Do I need a permission slip for every reminder?
No. The initial field trip letter should feature the permission slip. Reminder messages are just follow-ups and don’t need a signature unless something has changed.
What should I do if a parent hasn’t paid or responded yet?
Send a payment or participation reminder 3–5 days before the deadline. However, watch your tone; you don't want to get the "rude" label. A friendly tone and offering multiple ways to respond (email, phone, note) can help.
