Table of Contents
- What Is a Preschool Welcome Letter?
- What Should a Preschool Welcome Letter Include?
- Best Practices for Writing Preschool Welcome Letters
- Preschool Welcome Letter to Parents Templates
What Is a Preschool Welcome Letter?
A preschool welcome letter is a written message sent to the parents or guardians of newly enrolled preschoolers. It introduces the preschool staff and provides important information about the preschool program, schedule and policies.
In addition, it's a great opportunity for the preschool staff to share their philosophy and approach to early childhood education. While most families are likely familiar with your preschool after the enrollment process, it’s a great idea to reintroduce them to your values and school mission.
A preschool welcome letter to parents is also a way to establish open communication between parents and teachers, setting the stage for a positive and collaborative relationship throughout the school year.
Ultimately, this letter is a critical part of any preschool enrollment or start of the school year packet as it’ll contain valuable information for parents and their little ones!
What Should a Preschool Welcome Letter Include?
While you might think a preschool welcome letter is just a simple introduction to your preschool and the administrators and teachers, it can (and should) include a lot more!
In some cases, it’s a great idea to:
- Highlight any special programs or curriculums you offer
- Provide information on how parents can stay involved in their child's education
- Set clear boundaries for communication with the school (and teachers)
Along with an informative and engaging welcome letter, consider sending out a "welcome packet" full of important forms and resources for parents. The effort you put into creating a great first impression will pay off in building a successful partnership with families.
Here are the basic elements of any great preschool welcome letter to help get you started as you craft your own.
Introduction
Let’s say your preschool plans on sending early childhood teacher welcome letters to the parents of children in their classrooms.
In your introduction, be sure to include your background and experience in education, any special training or certifications you may have and any unique experiences or approaches you bring to teaching preschoolers.
Additionally, mention any classroom policies or routines that parents and students should be aware of. And lastly, don't forget to introduce any additional staff members or teaching assistants who will be working with your students throughout the year.
If you’re sending a more general welcome letter from the school itself, you can still follow these tips. Simply highlight your staff, their qualifications and how delighted you are to have their children at your preschool throughout the upcoming school year.
Communication
After the introduction, it’s a great idea to provide parents with information on how you will communicate with them throughout the year (and vice versa). This includes providing your email address and communication preferences.
For example, if you will only respond to parent communications between the hours of 2 p.m. to 4 p.m. each weekday, let them know that. Likewise, let them know how they can get in touch with you or the school in case of an emergency.
The goal here is to set some ground rules and boundaries for communication. As parents of preschoolers who are new to the school, many parents want to check in often. Let them know that their children are in good hands and that there will be set hours for check-ins.
Finally, let them know how to schedule parent-teacher conferences if they need to. Explain if there are prescheduled days throughout the year where parents will get the chance to discuss their child’s development with their teacher.
Helpful Resources or Materials
Finally, any great preschool welcome letter should include information about helpful resources or materials. In today’s digital world where many teachers rely on technology for lesson plans, this often includes information about education platforms such as ClassDojo or Google Classrooms.
In your preschool welcome letter to parents, provide information on all of the websites or resources you will use throughout the year. Then provide instructions on how to use each platform.
Likewise, take the time to list any materials your children will need during preschool classes. Typically, this is a list of supplies.
Best Practices for Writing Preschool Welcome Letters
While you might understand what a preschool welcome letter to parents is, it also helps to understand the importance of writing a great welcome letter for your preschool.
First impressions are everything, and that adage applies when it comes to your preschool welcome letter. The way you introduce yourself, your program and the facilities sets the tone for the rest of the school year and can lead to strong parent-teacher relationships.
A great early childhood teacher welcome letter to parents for preschool sets the tone for the year. It also provides important information about policies, expectations and opportunities for parents to get involved in the classroom.
This is why the welcome letter should be:
- Clear
- Informative
- Friendly
Parents should feel welcomed and confident in their choice of preschool for their children.
They want to know they made the right decision in sending their little one to your preschool. Make sure your welcome letter showcases all the amazing experiences their child will have while at your school.
Preschool Welcome Letter to Parents Template
We know it can be confusing to craft a clear, informative and friendly welcome letter to parents on the first try. That’s why we’re here to provide you with six examples of well-written preschool welcome letters.
Simply fill in the information in brackets to fit your needs and customize parts you want to change to ensure it’s accurate for your preschool or classroom. You can also click on the images to download the printable and editable templates.
1. Preschool Welcome Letter Example From Teacher
Dear [PARENT’S NAME],
Welcome to the new school year at [PRESCHOOL NAME]! I’m thrilled to have your child in my classroom this year and look forward to getting to know them and your family better as the year progresses.
I’m here to help you ensure your child meets their highest potential and learning goals, all while having fun and fostering a safe, comfortable environment for early childhood growth. I have [NUMBER] years of experience in teaching other children in [GRADES].
Aside from my [NUMBER] years of experience, I also have special certifications that include:
- [CERTIFICATION/TRAINING]
- [CERTIFICATION/TRAINING]
- [CERTIFICATION/TRAINING]
As you can see, I’m experienced and excited to help your child and their classmates grow as little learners. What can you expect in terms of learning this year? The following is an outline of what we will focus on in pre-K class this year at [PRESCHOOL NAME]:
- [SUBJECT]
- [TOPICS]
- [TOPICS]
- [TOPICS]
- [SUBJECT]
- [TOPICS]
- [TOPICS]
- [TOPICS]
- [SUBJECT]
- [TOPICS]
- [TOPICS]
- [TOPICS]
To support your child’s learning this year, I need a few things from you! I kindly request that you help ensure your child can:
- Arrive to class on time each day ready to learn.
- Complete all assignments and projects promptly.
- Read at least 30 minutes per week.
- Communicate with me if they need special help or attention during class.
Keep in mind that these requests simply enable me to help you help your child achieve their highest learning potential this school year! To do that, I’ll also request that you purchase some supplies for your child.
On the first day of class, please have your child bring the following daycare supplies to class in a bag marked with their first and last name:
- [SCHOOL SUPPLY]
- [SCHOOL SUPPLY]
- [SCHOOL SUPPLY]
If you have questions about the curriculum or these supplies, please don’t hesitate to reach out. I’m available for any questions or concerns! You can get in touch with me during school hours by email at [EMAIL ADDRESS] or by phone at [PHONE NUMBER].
I’m looking forward to a stellar year of learning, fun and growth!
Sincerely,
[YOUR NAME]
P.S. For classroom policies and additional information, please visit the [PRESCHOOL NAME] website or view a copy of our classroom policies here: [URL]
2. Short Preschool Welcome Letter Example From Teacher
Hello parents and welcome to my classroom!
My name is [NAME] and I am thrilled to have your child in my class this year. I want to take a moment to tell you a little about myself.
I have a degree in [DEGREE NAME] and I have been teaching preschool for the past [NUMBER] years.
In my classroom, we focus on learning through:
- LEARNING GOAL/STYLE
- LEARNING GOAL/STYLE
- LEARNING GOAL/STYLE
I believe that these methods help young children learn important life skills and develop a love of learning.
If you have any questions or concerns throughout the year, please don't hesitate to reach out to me. I am available via email until [TIME] daily. My school email is [EMAIL ADDRESS]. For emergencies, please contact me at [PHONE NUMBER] during school hours.
I am looking forward to getting to know your child and helping them grow during their time in my class. Thanks again for placing your trust in me as your child's teacher. It is truly an honor.
Sincerely,
[YOUR NAME]
3. Preschool Welcome Letter Example From Preschool
Hey there, [PARENT NAME]!
We wanted to welcome you and your little one to [PRESCHOOL NAME]. Our preschool program is designed to help your child prepare for kindergarten and beyond, focusing on social-emotional, intellectual, language and motor development.
We achieve these goals through the dedication and experience of our team of wonderful preschool teachers:
- [TEACHER NAME]: [TEACHER BIO/EXPERIENCE]
- [TEACHER NAME]: [TEACHER BIO/EXPERIENCE]
- [TEACHER NAME]: [TEACHER BIO/EXPERIENCE]
Each day, your child will participate in a variety of activities, including outdoor playtime, art projects and learning exercises. Throughout the day, our staff will communicate any important information to you via a daily report that includes your child's meals/snacks and bathroom usage.
In addition to play-based learning activities that make up our regular preschool curriculum, we also offer supplemental lessons in music, art and literacy. If you’re interested in learning more about these programs, get in touch with [CONTACT NAME] at [CONTACT EMAIL ADDRESS].
If at any point you have questions or concerns about your child's time with us, please feel free to talk with our staff or schedule a meeting with the preschool director.
The best way to get in touch with our director is to contact the front office via email at [EMAIL ADDRESS] or by phone at [NUMBER].
Want to get involved? We have plenty of opportunities for parent participation and volunteering. And don't forget about our monthly parent nights where you can meet the teachers, learn about classroom happenings and discuss any concerns or questions you may have.
Thank you for entrusting us with your child's growth and development during these crucial preschool years. We can't wait to get started!
Sincerely,
[PRESCHOOL NAME] Staff
P.S. For a complete list of classroom policies, sick policies and additional information, please visit the [PRESCHOOL NAME] website or view a copy of our classroom policies here: [URL]
4. Short Preschool Welcome Letter Example From Preschool
Hey parents and kiddos, welcome to the [ACADEMIC YEAR] school year at [PRESCHOOL NAME]!
We hope you're as excited as we are for a fun-filled year of learning, playtime and making new friends. Our teachers can't wait to get to know every one of you and help your little ones continue their journey of discovery.
Be sure to look out for important information in your welcome packet, including:
- Curriculum information
- School events
- Policies
As per our administrative policy, we request that you visit the link below to download, read, sign and return a copy of each of our four policies (classroom, lunchroom, sick and medication policies) to your child’s teacher before [RETURN DATE].
[INSERT LINK TO DOWNLOAD POLICIES]
And don't forget about our parent welcome meeting on [DATE], where we'll have the chance to introduce ourselves in person and answer any questions you may have. You will be able to meet your child’s teacher, learn about their classroom and ask questions.
We can't wait for the adventure that awaits us this year at [PRESCHOOL NAME].
Sincerely,
[PRESCHOOL NAME] Staff
5. Preschool Welcome Letter Example From Teacher and Teaching Assistant
Hello parents and children!
It's almost time for the new school year to begin and I am thrilled to welcome your children to my classroom.
This letter is a brief introduction to our classroom policies and procedures, and a way for me to introduce myself as your child's teacher.
You should be receiving this letter as part of the welcome packet from the school. In that packet, you will find other policies and procedures your children are required to follow as they participate in daily life at [PRESCHOOL NAME].
My name is [YOUR NAME] and I have been working in early childhood education for [NUMBER] years now.
Along with my amazing teaching assistant, [TA NAME], we strive to create a warm, nurturing environment where your child can thrive academically, socially and emotionally. We both bring unique experiences and skills to this classroom and are pleased to formally introduce ourselves.
About Me
[SHORT BIO]
About My Teaching Assistant
[SHORT BIO]
Our daily schedule includes:
- [ACTIVITY]
- [ACTIVITY]
- [ACTIVITY]
- [ACTIVITY]
We encourage communication between home and school so please don't hesitate to reach out with any questions or concerns. I will be your main point of contact for all classroom-related questions. The best way to reach me is via email at [EMAIL ADDRESS].
Please contact [TA NAME] only if you can’t reach me. Please direct all school payment questions or issues to [CONTACT EMAIL ADDRESS].
I am excited for a fun-filled year together and hope you and your kiddos feel the same. See you all soon!
[YOUR NAME]
6. Long Preschool Welcome Letter Example From Preschool
Dear [PARENT NAME],
We are honored that you have become a part of the [PRESCHOOL NAME] family. We take our jobs as educators and care providers seriously and are privileged to be allowed to influence your child’s learning and developmental goals.
Our mission at [PRESCHOOL NAME] is to [MISSION STATEMENT].
Our goal for this school year is to impact our students' lives positively. We aim to provide them with a strong foundation for their educational career as they transition from preschool into grade school.
To achieve this, we work with families individually to help each child reach their goals. We strive to provide a safe, inclusive atmosphere for all of our students. Our biggest priority is ensuring that your child feels comfortable and secure with all of our staff and their peers.
We hope that we can exceed your expectations and want to take this time to personally welcome your family to [PRESCHOOL NAME] and the [ACADEMIC YEAR] school year.
Below you will find information regarding our school information, policies and contact numbers to help ensure you know exactly what to expect from our institution this upcoming school year.
School Hours
Please visit our enrollment office to ask for a hard copy of the school calendar. It is complete with all school holidays and early closings.
[PRESCHOOL NAME] is open Monday through Friday from [Time]
Our school day is structured in the following manner:
- [Time ] to [Time]: Drop-off and free play
- [Time ] to [Time]: Morning classes (half-day dismissal at [Time])
- [Time ] to [Time]: Lunch and recess
- [Time ] to [Time]: Afternoon classes
- [Time ] to [Time]: After-school programs/late pickup
Pickup Policy
At our preschool, we have a pickup policy in place to ensure the safety and well-being of all our students. Parents or guardians must show a valid form of identification at pickup. They also need to be listed on your preschool student's emergency contact information.
If anyone else is picking up the child, they must be authorized by the parent and listed on the emergency contact information. The authorized person must also show their identification at pickup.
We understand that emergencies can happen and sometimes a different person may need to pick up your child, but we need to know who is picking up your child for their safety. Thank you for understanding and cooperating with our pickup policy.
Other Policies
You can find all of our policies attached at the end of this letter. This includes our:
- [POLICY NAME]
- [POLICY NAME]
- [POLICY NAME]
- [POLICY NAME]
If you didn’t complete these forms when you enrolled your child, then we request that you read, sign and return these forms to your child’s teacher before [DATE].
These policies may include guidelines for outdoor playtime, sharing toys, weekly schedules and even behavioral expectations. They are nothing to be afraid of. They are just helpful tools for creating consistency throughout the day and making sure everyone is treated fairly and safely!
Curriculum
Please check directly with your child’s teacher to view the specific curriculum for their classroom. Don’t forget to attend our Back to School Night on [DATE] from [TIME] so you can meet your child’s teacher, learn about their curriculum and get to know our school better.
After-School Programs
We offer a variety of afterschool programs for parents who want to enrich their children's lives and educational careers throughout their time at [PRESCHOOL NAME]. The programs include:
- [PROGRAM NAME]: [PROGRAM DESCRIPTION]
- [PROGRAM NAME]: [PROGRAM DESCRIPTION]
- [PROGRAM NAME]: [PROGRAM DESCRIPTION]
- [PROGRAM NAME]: [PROGRAM DESCRIPTION]
Fees and Payment Schedules
The total annual fee for [PRESCHOOL NAME] for the [ACADEMIC YEAR] school year is $[AMOUNT].
We request an initial deposit of $[AMOUNT] on or before [DATE]. Following the initial deposit, we request payments via the following payment schedule:
- Semester 1 First Payment: $[AMOUNT] due on [DATE]
- Semester 1 Second Payment: $[AMOUNT] due on [DATE]
- Semester 2 First Payment: $[AMOUNT] due on [DATE]
- Semester 2 Second Payment: $[AMOUNT] due on [DATE]
You can make payments directly online through our secure school website. You can also deliver checks straight to our enrollment coordinator, [NAME], at the front office.
Contact Information
Your child’s teacher should be your first point of contact for information regarding assignments, attendance, learning goals and related issues. In the welcome packet you receive from your child’s teacher, you will receive their contact information.
For information or issues related to enrollment payments or fees, please contact [CONTACT NAME] at [CONTACT EMAIL ADDRESS].
For information or issues related to lunch or lunch fees, please contact [CONTACT NAME] at [CONTACT EMAIL ADDRESS].
In the case of a medical emergency or any issues related to our sick policy, please contact [CONTACT NAME] at [CONTACT EMAIL ADDRESS].
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