Streamline the process of managing your district before-and-after school, preschool and other child care programs with easy-to-use mobile-friendly software.

Vanco supports safely managing your district’s child care program while saving you time and building stronger relationships with families.




Safely Manage Attendance and Student-Teacher Ratios

Keeping all your students safe is always a priority. Smartcare supports social distancing with-easy-to-manage student-teacher ratios, contactless child check-ins with a QR code, key tag and more.


Flexible Scheduling to Support Your District’s Programs

Flexible scheduling and registration options allow online enrollment to fit your program’s needs. Parents can register and pay a deposit for specific days and times online or elect to drop in when spots are available.


Comprehensive Child Care Management Platform

Smartcare and Vanco provide a mobile-friendly platform that handles everything from registrations to check-ins to parent communications to reporting. With Smartcare, you can automate and track payments and fees, and manage billing schedules. Families quickly and securely make electronic payments in an online portal, reducing staff time handling payments.


Easily Access Data & Reporting

Your time is valuable. Do you really want to spend it manually putting together reports and data sheets? Smartcare’s mobile-friendly software gives you real-time reporting and access to data anywhere, letting you build dashboards or generate real-time reports on enrollment, regulatory compliance, cost trends, revenue and more.


Make Communications with Parents Simple

Communicate with parents through email, text or our mobile app. Share updates, photos and videos throughout the day. Communicate with families as needed – even during emergencies.


Parent Mobile App

Online parent portals and our mobile app put families’ payment information, account details, attendance and billing at their fingertips.


Automate Billing & More

With Smartcare, everything is organized and simple. Families can quickly and securely make electronic payments within an online portal. Easily split billing between parents. Staff can track billable hours and fees in one place to keep payment and tuition up to date. Billing and reminders are automated, which puts an end to chasing down late payments.

What Schools are Saying About Us

See how Vanco can support your district’s child care programs.

“Smartcare saves so much time in ways you wouldn’t even think of… We get all of the scheduling, all of the billing, parent communication built in.. There is not a better value around.”

- Kathy Cookson

Director, Morristown After School Program, VT

“SmartCare’s been a huge benefit to our families.”

- Katie Driver

Director, Next Generation, VT

“The support team is awesome to work with, they’re always willing to answer a phone call, always willing to help. They make their customers a priority.”

- Mark Hoversen, CPA

North Shore School District 112, IL

Why More Than a Thousand School
Districts Trust Vanco

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More than $15 billion in transactions processed per year.

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PCI Level 1 Compliant (the highest standard of security in the industry).

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Trusted by 1,200 school districts and counting.

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Integrations with the largest student information systems.

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College Board approved payment processor.

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