Case Study: Easier Online Payments for School Districts

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Read the Video Transcript

When the pandemic hit, and they decided in March of last year that we had like no notice.

It was the State of Indiana, the governor said, “We're shutting stuff down. You're going to be done.”

We did not have e-learning in place.

We have 10 schools, and we have 10,000 kids in our district.

Nobody wants to be touching anything or collecting anything, and we've tried to, really now with the pandemic to be paperless.

Well, paperless includes money.

You don't want parents dropping off checks, and you don't want grandparents coming in, not because we don't want them in the school, but just because our job right now is to keep the kids safe and keep them in class.

There have been times where everybody's like how are we going to do this? How are we going to do this?

And we're like, well, we can do this through Vanco.

Our band program has always done active fundraisers and done things to help support them, because you know the funding is not there.

The pandemic has stopped things you know, silent auctions and events because you can't gather in groups that large.

I just created a quote-unquote sponsorship program on Vanco today for our band to get sponsors.

And it was something that they're like, can we do this? How can we do this?

And I was like, we could do this.

As far as building things in a Vanco school store, there's really nothing that we could not collect money for or raise money for, which is huge.

And it's going to be big for our band program because we don't have those opportunities right now that we have had in the past where, you know, somebody comes in to an event, and they give a donation or whatever.

So the way we do that is by using Vanco and using the school store.

And then we can push that out to parents and say,

"Hey. Here's a flyer. This is what we're doing. Can you support us?”

They're on email every day.

I mean that's just a way of life.

A lot of them are on computers for their jobs, so the fact that we send them a link to our school store through Vanco, and then say, “Hey. Can you support this?”

It's just very easy.

It's good for our kids.

It's good for our parents.

It just made that a whole lot easier.

It's neat to watch Lake Central kids, and Lake Central teachers, and Lake Central families say we got this.

We're going to do it together.

See How 1,300 Districts Saved Countless Hours on Payments – It Only Takes 7 Minutes

Vanco brings all payments into one easy-to-manage shopping cart, simplifying life for parents and administrators, while enhancing fundraising potential for districts. Watch the video to see how it can make an impact for parents and staff in your district.

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Frontline Feedback: What Leaders from 1,300 Districts Reveal About Vanco

Sarah, CFO

This school district, one of the fastest growing in the U.S., had to quickly adapt to handle the administrative workload that comes with a larger student body. Discover how the district turned to innovative technology to meet parents' expectations and save valuable time for their staff.

Cindy, Director of Finance

Fed up with the tedious process of slow reconciliation and the burden of DIY tasks like design and fee application, this district made the smart move to rely on Vanco. See how the change has turned out for them.

Nicole, Director of Technology

Before Vanco, registration was a challenging experience for staff, parents and students. But after the switch? This school’s staff is delighted with automatic reporting, and parents are relieved by the simplified process. What's more, the school can effortlessly customize their solution to enhance fundraising revenue. It's a win-win for everyone involved!

Julie, Athletic Director

Vanco's fundraising tools can have a monumental impact on school revenue, while effortlessly streamlining event management. Using Vanco, this school achieved their first-ever sold-out event in 27 years and drew in an astounding $16,000 in just one event!