Free Daycare Daily Schedule Samples, Templates & Guide

Need help creating a daycare daily schedule? You’re not the only one.

Keeping up with the demands of a daycare center can be tough. Juggling a hundred things at once, manning the phones, attending open houses, handling bills, and keeping parents’ best interests in mind. On top of the multiple hats directors may wear, adding daycare daily schedules to the task list can seem daunting. But creating a daily schedule is important in running a successful daycare center. Our daily schedule templates make it easy to manage the kids’ time while keeping everyone happy. If they know they have time to play, they can focus on knowing their responsibilities.

Not to mention, creating a daily schedule will help the children in every daycare to know what they have to do every day and even get used to it. This helps them become responsible and disciplined individuals, which they can use in their growing years or when pursuing higher education. Effective daycare scheduling is just one aspect of successful leadership and management in childcare.
If you want to save some time on creating a schedule, download one of our free daycare templates. We have a variety of themes and templates available. You can choose which works best for your daycare business.

Check out these daycare contract templates for other helpful resources for your daycare center!

Table of Contents:

• • Why You Need a Daycare Daily Schedule
  • Why Use a Daycare Schedule Template
    • Download Our Free Daycare Schedule Templates
  • Maintaining Regulation with a Daycare Daily Schedule
  • Free Sample Daycare Schedules for Inspiration
    • Indoor Daily Schedule (For Rainy Days or Cold Weather)
    • Outdoor Daily Schedule
    • General Daily Schedule
    • Sample Daycare Schedule for Toddlers
    • Daily Schedule for Infants
    • Daily Schedule for Preschoolers

• Tips for Creating Developmentally Appropriate Daily Schedules
• A Simple Trick Daycare Directors Use to Free Up Time

Why You Need a Daycare Daily Schedule

In preschool classrooms, the relationships between children and their teachers are of great importance. By keeping to a schedule, there is organization and order. This helps the children feel secure and comfortable. Most schedules give children choices, balanced and planned activities (small groups vs. large groups, quiet times vs. active times, teacher-directed vs. Child-directed), individualized activities, and the opportunity to play with peers. Other important reasons to have schedules are:

Maximizes Learning

Studies show that children learn differently than adults and have different daily needs than adults have. They need a flexible, balanced routine to maximize their learning through play.

Provide Comfort

Establishing consistency in daily routines with your child will greatly aid in their upbringing. This is because it helps them stay on task and lets them know that rules and expectations are not arbitrary but are required for their benefit.

Children thrive in the structure and consistency of routine. While some disruptions are inevitable, we have an extensive schedule to ensure that daily routines are not interrupted and that children remain happy and healthy.

Why Use a Daycare Schedule Template

It may be tempting to wing your daycare lessons plans, but it can be incredibly beneficial to schedule them in advance. Daycare daily schedules help you keep track of your activities and stay organized, giving you more time to focus on the things that matter. Here are a few reasons why they can be useful:

Preparation: By organizing a daycare activity schedule, you will spend less time running to the store for supplies and more time playing fun games.

Incorporating Key Learning: One key to preserving your sanity is making a daily plan that incorporates activities that cover the essential skill areas. For example, dramatic play enhances social skills, while finger painting promotes fine motor skill development.

Establish Consistency: Alignment with the routines of a preschool classroom can make your child’s transition into your center easier. Naps and meals should be scheduled at the same time every day.

Happier Families: Families adore getting a sneak peek at the day of their child’s class. If you post what is going on, they can be more involved in their child’s education… and you can save yourself from fielding frustrating calls from angry and exhausted parents.

Lower Employee Turnover Rate: It’s simple. Having a daily schedule at your daycare center will reduce staff turnover, increase job satisfaction, and make it easier to follow the daily routine. 

Download Our Free Daycare Schedule Template

Planning, building, and designing a daycare daily schedule takes time, which you and your staff are short on. Avoid the stress of starting from scratch. Check out these daycare schedule templates our team built to simplify the task for you.

Maintaining Regulation with a Daycare Daily Schedule

Daycare regulations and licensing are a bit of a mystery for most owners and the parents who depend on them. But whether your center runs on program hours or operates as a family daycare, staying in compliance is critical to creating a safe and stable learning environment for children. By using a daycare schedule, you’re ensuring your center stays up to date on codes and licensing depending on the age group. An example is making sure enough supervised potty breaks are planned for children under 3 and making sure you have enough staff to supervise. Here are examples of how to plan ahead to make sure you’re hitting childcare regulations:

• Schedule 2 staff on site when 1 or more children are present.
• Schedule at least 1 staff member to be present with 1st aid/CPR training at all operating hours.
• Schedule 1 staff member who is certified in administration of meds whenever a child is present who requires medicine.
• Staffing ratios must be maintained at all times, including nap time.
• Maintain compliance with your local health department by planning snacks & meals ahead of time.
• Plan physical outdoor & indoor activities daily.
• Be sure to include emotional/social learning time.
• And many more need to be included in your daily schedule to maintain regulation.

Free Sample Daycare Schedules for Inspiration

Brainstorming daily schedules is a process, especially when you need one for a variety of situations. But don’t worry. Our team has built a half-dozen daycare daily schedule samples that will simplify the process, including a sample daycare schedule for toddlers. Find a free printable daycare schedule that works for your needs!

Indoor Daily Schedule (For Rainy Days or Cold Weather)

Stormy weather doesn’t have to stop the fun. Even if your outdoor plans have been canceled, you can still find plenty of fun rainy-day activities to do at home.

When creating your daycare schedule, keep this list of what to do on a rainy day in your pocket for the next drizzly (or snowy) afternoon—it has plenty of inspiration, from relaxing self-care ideas to games to play with the kids.

Here are fun ways to keep the kids active on rainy days to incorporate in your daycare daily schedule.

Obstacle Course:

It’s raining outside! The kids are getting antsy. What do you do? Create an indoor obstacle course and get the little ones moving! Clear the furniture from the center of the room and lay down a big, thick blanket. Practice physical activities like running, hopping, jumping, flipping, and crawling. This is a fun way to work on gross motor skills.

Freeze Dance or Musical Chairs:

The Freeze is the only dance move where the steps are simple... just freeze when the music stops and wait for the next song. Play a variety of music to keep things interesting and encourage everyone to add their own flare. Having a period of time for movement and dance is so important when you're working with wiggly kids!

Scavenger Hunt:

Get the kids’ blood flowing and your mind thinking by creating a scavenger hunt. Grab a clipboard, a pen, and get up on your hands and knees! Look around your daycare for items that represent the theme and make notes. Hunt for color combos, shapes, or pattern match ups. Awareness activities like this are fun for kids of all ages.

Arts & Crafts:

Add some arts and crafts to your daily activity schedule to keep young minds occupied. Use materials like craft sticks and buttons to create geometric shapes and bold patterns, or let their creativity go wild and let them create self-portraits with mixed media. Here’s a sample daycare schedule for rainy or cold weather days to get your creativity flowing.

Outdoor Daily Schedule

To provide optimal health for children, they should engage in physical activities for at least an hour a day. This should come from a combination of active play and organized sports. Playground time is also key for developing social skills like taking turns and conflict resolution. In short, heading outdoors should be a staple in your daily classroom routine.

For health and safety reasons, it’s also beneficial to take lessons outside. Outside time allows children to use what they’ve learned along with their natural curiosity, to explore their surroundings and make connections between what they are learning, how they feel, and what they experience. Think about how you could do indoor activities outdoors and adding in an outdoor daily schedule. Check out our sample daycare schedule below for detailed planning ideas.

General Daily Schedule

This general daycare daily schedule template will help you create a routine that works best for your specific situation. A schedule is a great tool to help guide children through the day so they know what to expect and can prepare accordingly, helping them focus and remain calm.

Sample Daycare Schedule for Toddlers

During this time, the toddler is extremely outgoing and displays skills such as crawling, walking, and climbing. The toddler is eager to share his or her newfound mobility with others.

It’s important to build a daycare daily schedule around giving the toddlers plenty of opportunities to build on their language and gross motor skills. Toddlers will benefit from more time to play with a group, rather than having individual activities. Your schedule should encourage interactions for the children to learn about cooperation. Here is a sample daycare schedule for toddlers that incorporates the activities you need for their development.

Daily Schedule for Infants

Creating a daily schedule for daycare infants (6 weeks to 18 months) is an important task so that these little ones can enjoy the best and most effective educational development. Infants can never get enough interaction... they’re always exploring the world around them! Active infants need plenty of exercise and sleep to grow healthy and strong.

Infants, like toddlers and preschoolers, are still growing in their social, emotional, and physical development as they develop from six to twelve months. Knowing this, a daily schedule for infants should include a lot of flexibility regarding activities and entertainment. This will aid in the infant’s development.

While some infant care centers do not share daily schedules, it is important to have a general guideline. Certain rituals, like feedings and diaper changes, or routine activities, ensure your baby is growing and learning the way he or she should. Use this sample daycare schedule to get started.

Daily Schedule for Preschoolers

Daycare daily schedules for preschoolers can seem like a tall order. But, with a little effort and creativity, you can easily build one that provides the variety and consistency your child needs to grow and learn. Integrating fine motor and language/cognition learning into your daily daycare schedule ensures that future kindergarten students are ready for school.
When planning preschool schedules, include blocks that help your little ones adjust to classroom life and imaginative play. A three-year-old needs table-based activities and task support more than ever before. Here is a sample daycare schedule to help you get started.

Holiday and Special Event Schedule

When developing a daily classroom routine, it's important to remember that holidays and special days may force you to make some adjustments. This may be due to celebrations, early dismissals, or days where your daycare is closed altogether.

Make sure you have some contingency plans in place, allowing your daycare to pivot when needed to accommodate holiday scheduling.

Tips for Creating Developmentally Appropriate Daily Schedules

This daycare daily schedule is designed to allow each child to play and learn in their way. Every child’s schedule will be different, with nap times that might vary from day to day. You can create a schedule for any number of children in your care. The things you will need to create the schedule are a tape measure and the children’s names, ages, favorite toys and activities, and nap time preferences and locations. Below are tips on creating and implementing your daily director schedules.

Create a Consistent Routine

Daily routines help children know what to expect, which leads to fewer disruptive behaviors. Create a predictable everyday way that flows consistently. This lets your child focus on her play and learning.

Meet Individual Needs

We know that each child is unique and may have varying needs. In your daycare daily schedule, make all care giving routines as natural and effortless as possible. Reserve regimented times or routine schedules for the big issues such as feeding and sleeping, not for every little thing.

Create Physical, Social, and Emotional Growth Experiences

You can support development in all areas during everyday interactions and activities. Consider an infant’s diaper change. A parent holding the child, talking to her gently, and making her smile, will help promote social-emotional growth and language development.

With a supportive and accepting environment such as this one, the child not only develops a sense of trust, but he will continue to flourish socially and emotionally.

Allow A lot of Freeplay

Young children thrive when they can direct their own play experiences. When left to their own devices, children can practice what they have observed and learned about their world, test new ideas, and build skills in all areas of development. A child’s play is unique because it is influenced by who she is as a person and her previous experiences.

For example, in a daycare with several toddlers, many like to be near the teacher while she sings. One child goes to the book corner while this happens, and she peeks over the shelves at the group. The child’s mother has said that, at home, her little girl sings all of the songs, but in daycare, she does not join the group until several months later, when she is ready.

Provide Time for Transitions

A schedule for infants and toddlers offers thoughtful transitions that support children’s development as they move from one area of focus to another. These transition times allow parents and caregivers to fit in quiet time, mealtime, outdoors, and talk time.

A Simple Trick Daycare Directors Use to Free Up Time

Building daycare daily schedules is just one of the many responsibilities directors and their staff own. With days packed to the brim, it helps to have a little assistance. That’s why hundreds of daycare directors have turned to Smartcare, the child care management software that simplifies all the tedious administration work to save you and your staff countless hours.

Take just a handful of minutes to see how easy it is to save time and reduce stress with Smartcare. Watch our online demo today!

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Frequently Asked Questions

What is the best way to create a daycare schedule?

Working from a template ensures consistency. Use templates for both favorable weather and for rainy days. Also be sure you have templates that can be adjusted to accommodate holidays and special needs.

How can I ensure my daycare schedule is effective?

What should be included in a daycare schedule?

Include a basic breakdown of meal and snack times, as well as naps. Also denote a period of time for free play, for craft and art activities, for time outdoors (when possible), for reading, and related activities.

How do I adjust a daycare schedule for different age groups?

What are some tips for maintaining consistency in a daycare schedule?

How often should I update my daycare schedule?